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Clerk's Department

The Clerk’s Department is responsible for various tasks pertaining to Council Administration, registration of births and deaths, issuing lottery licences, handling requests for information under the provisions of the Municipal Freedom of Information and Protection of Privacy Act, acting as commissioner for the taking of oaths of affidavits and other tasks.

The Clerk’s Department was established with the inception of local government under the British North American Act of 1867. The Clerk's Department has a general knowledge of all aspects of local government. Therefore, should someone not know who to specifically speak to about an issue, the Clerk's Department can generally assist or direct the inquiry.

The Clerk's Department is a direct link between the public, Council, internal departments and external agencies. The Clerk acts as secretariat and advisor to Council on matters of policy, legal issues and parliamentary procedures, co-ordinates the preparation of all Council and Committee meeting agendas and minutes, follow-up notification of Council actions and receives Council delegation registrations and conducts the Municipal and School Board Elections in accordance with the Municipal Elections Act.

At an administrative level, the Clerk is responsible for the safekeeping of all official records of the Township including bylaws, agreements, and contracts, and manages and coordinates the Township website and produces newsletters and brochures.

Stacey Duncan
Administrative Assistant
Council & Planning

Ph. (905) 899-3463, ext. 224